Hybrid Events

Enhance the online and on-site experience for your event visitors

Whether you are planning a hybrid event from the start, or if you are unsure if your event is going to be online or on-site, MeetToMatch offers you the setup for any event format. And not to worry: these settings can easily be adjusted when circumstances are asking for adaptation.

Meeting locations

We make sure that on-site visitors meet each other on-site and online visitors meet each other through video conferencing, and everything in between!

Session Locations

Add a physical location to your sessions, a video conferencing link or both! 

Tips 'n Tricks

We have organized many on-site, only and hybrid events and gladly offer advice on how to handle an event happening in multiple locations. 

How it works


Define event characteristics

Such as duration, participant composition, marketing and ticket pricing.

Setup of online event platform

Decide when and where both your on-site and online participants will meet. The platform will propose the optimal location for their meeting.


Communication and service

MeetToMatch will encouraging your attendees to be active on the platform and to plan their activities on  time. We use a newsletter flow, automated platform notifications and personal communication through email, phone and even WhatsApp.

Hybrid Event Options

Meeting or session location

Before the event, the optimal location (online or on-site) is automatically determined depending on the location of participating parties. For example a link, booth or meeting point.

During the event, the location of your visitor’s next sessions and meetings are highlighted on their MeetToMatch Dashboard, whether it is a physical location or a button to an online space.


Switch from on-site to online

Not sure if your event will be online, on-site or hybrid? MeetToMatch can easily make the switch, and all meeting and session locations will automatically be updated in your participant’s personal schedule.


Customize the Dashboard

Add custom buttons to your visitor’s Dashboards to make sure your online visitors are not missing out on all your on-site content.

The MeetToMatch Platform

The dashboard contains an overview of open invitations and confirmed meetings. It provides quick access to open invitations.

During the event, it will show the next upcoming meeting or session with location and contact details.

To plan a meeting or session, your participants can search, filter or browse through the directory. They can instantly see what others are looking for and when they are available. The platform is user-friendly and does not require much explanation. Just log in, complete your profile and start using it intuitively.

In the schedule, participants can easily see their planned sessions and the status of their planned meetings. Select an empty meeting slot, and the platform will present companies who are available at that timeslot for a meeting. Block any time slot to show others when you are not available for meetings.